Every folder becomes a Gmail label, with read status, dates and attachments kept.
Google Workspace migrationGoogle Cloud Premier Partner · Middle East since 2007Migrate to Google Workspace without downtime
We move email, calendars, contacts and files from your current system to Google Workspace while your team keeps working, then train them on the new tools.
Plan your migration
Three quick answers and we will come back with a plan and a quote in your currency.
Step 1 of 2 · then your contact details
Search in mailyourcompany.comRAComposeInbox6StarredSentDraftsSpamLabelsClientsFinanceFollow up
Primary6 new
RAReem Al Harthy9:41Welcome aboard, new mailboxes are live
IDIT Desk9:12MX switch planned for Friday night
OKOmar Khalid8:30Q4 supplier invoices attached
SMSara Mathew8:02Board pack: final version
FAFaisal Al AmriTueSite visit, Thursday 10 am
LNLaila NasserMonUpdated price list for review
Welcome aboard, new mailboxes are liveInbox
RAReem Al Harthy<reem@yourcompany.com>to team@yourcompany.com Standard encryption (TLS)
Summary of this emailHi team,
Everyone now has a mailbox on our own domain, with calendars and shared drives moved across.
Sign in on the web or the Gmail app, and send IT Desk anything that looks off.
Thanks,
Reem Al Harthy
ReplyReply allForward
A Google Workspace migration moves your mailboxes, calendars, contacts and files from Microsoft 365, Exchange, Zoho Mail or any IMAP host into Gmail and Google Drive. Gulf Infotech, a Google Cloud Premier Partner (in business since 2007), runs migrations across the Middle East so mail keeps flowing during the switch and users keep their addresses.
Gulf Infotech clients across the Middle East
Who runs your migration
Read client stories- Google Cloud Premier Partnerfor Google Workspace and Google Cloud.
- Since 2007with 1,500+ active cloud customers across the Middle East.
- Offices in Dubai, Muscat and Dohaserving Oman, the UAE, Qatar, Saudi Arabia, Kuwait and Bahrain.
- Also a Zoho and Microsoft partnerso we know the system you are leaving as well as the one you are moving to.
- 350,000+ users migratedsince 2007.
Partner credentials
Recognised by Google.
A Google Cloud Premier Partner with Google-certified engineers and offices in Dubai, Muscat and Doha, so your Workspace is set up and supported close to you.
- Google CloudPremier Partner
- In business since2007
- Certified engineersLarge team, many Google-certified
- Users migrated350,000+
- OfficesDubai · Muscat · Doha
At a glance
Which systems can you migrate from to Google Workspace?
We migrate from any system that exposes mail over Exchange or IMAP. What moves depends on the source. We choose the tool per case, by use case and complexity: usually Google's native tool below, or BitTitan MigrationWiz or SysTools where they suit the move better.
SourceMailCalendar and contactsFilesGoogle tool we use
Microsoft 365 / Exchange OnlineYesYesOneDrive, SharePoint Online, Teams chatsData import (advanced data import over 1,000 users)
Exchange Server 2007–2019 (on-premise)Yes, including public foldersYesFile shares separatelyGoogle Workspace Migration for Microsoft Exchange (GWMME)
Zoho MailYesExported and imported (ICS, CSV)WorkDrive files exported and uploaded to DriveData import over IMAP
cPanel, Plesk or hosting-company mailYesExported and imported if availableNot applicableData import over IMAP
GoDaddy emailYesDepends on the GoDaddy productNot applicableData import (Microsoft 365 from GoDaddy) or IMAP
Outlook PST archivesYesYesNot applicableGWMME or GWMMO
File servers, SharePoint Server, Box, DropboxNot applicableNot applicableYes, to shared drivesData import or Google Workspace Migrate
Google is withdrawing Google Workspace Migrate for Exchange Online, SharePoint Online and OneDrive by the end of 2026, so new cloud-to-cloud projects use the data import tool.
How does the Google Workspace migration work?
We use the same six steps on every project, from 5 mailboxes to several hundred.
- Step 1
Audit
We list every mailbox, shared mailbox, distribution list, alias, file share and the DNS records you have today, and check mailbox sizes against the plan you choose.
- Step 2
Design
We map each source item to its Google equivalent (shared mailbox to a Google Group or delegated inbox, file share to a shared drive) and pick a plan per team.
- Step 3
Prepare
We verify your domain in Google Workspace, create users and groups, and prepare MX, SPF, DKIM and DMARC records.
- Step 4
Pre-copy
Older mail, calendars and files copy in the background while staff keep using the old system.
- Step 5
Cut over
We switch the MX records outside working hours, so new mail lands in Gmail; a final pass copies anything that arrived in between.
- Step 6
Train and support
Short sessions for users and admins, then remote support while people settle in. See Google Workspace training.
What data moves to Google Workspace?
Not everything has an equivalent. Outlook rules, signatures and some third-party add-ins are set up again, and we tell you which before you sign off the plan.
Calendars
Events, recurring meetings and attendees from Exchange and Microsoft 365.
Contacts
Personal contacts and, where the source allows, the company directory.
GmailFiles
OneDrive to My Drive, SharePoint sites and file shares to shared drives, with folder structure kept. Office files stay as Office files unless you choose to convert them.
Groups and aliases
Distribution lists become Google Groups, so sales@ and info@ keep working.
At a glance
How long does a migration to Google Workspace take?
Most of the time is pre-copy and preparation; the cutover itself typically takes one evening. Mailbox size and file volume matter more than user count.
Organisation sizeTypical durationCutover window
Up to 50 usersAbout 1–2 weeksOne evening, outside working hours
50–300 usersAbout 2–4 weeksOne evening, or in waves by department
Over 300 usersPlanned per projectWaves by department or site
These are indicative durations, not guarantees: they change with your requirements. Large archives, on-premise Exchange and file servers with millions of files take longer. We schedule the cutover before your local weekend, so staff start the new week in Gmail with older mail still finishing in the background.
Good to know
How do you avoid downtime during the cutover?
Mail never stops because the old and new systems overlap. We lower DNS time-to-live values a few days before, pre-copy older data, then switch MX at a quiet hour. Messages sent during the switch are delivered to whichever system the sender's server finds, and our final copy pass brings anything left on the old side into Gmail. Users keep their address and sign in to Gmail on the next working day.
Google Workspace migration in your country
- Google Workspace in OmanOMR pricing, Muscat head office.
- Google Workspace in the UAEAED pricing, Dubai office.
- Google Workspace in QatarQAR pricing, Doha office.
- Google Workspace in Kuwaitserved from Dubai.
- Google Workspace in Bahrainserved from Dubai.
Questions
Frequently asked questions
How long does a Google Workspace migration take?
A Google Workspace migration typically takes about one to two weeks for up to 50 users and two to four weeks for 50 to 300 users. Most of that time is audit, setup and copying older data in the background. The cutover itself typically happens in one evening outside working hours. Very large mailboxes, on-premise Exchange or big file servers add time, and we give you a dated plan before we start. These durations are indicative estimates, not fixed commitments: they depend on your number of users, the complexity, your current setup, the requirements of the new platform and the availability of your team and decision-makers.
Will we lose emails during migration?
No. Your old system keeps receiving mail until the MX records switch, and Gmail receives everything after. A final copy pass brings across any message that reached the old system during the switch. We check item counts per mailbox before we close the project, and we typically keep the old system available until you confirm nothing is missing.
Can you migrate from Microsoft 365 to Google Workspace?
Yes. We move Exchange Online mailboxes, calendars and contacts, OneDrive files, SharePoint Online sites and Teams chats using Google's data import tool. Distribution lists become Google Groups and shared mailboxes become groups or delegated inboxes. Users keep their addresses. As a Microsoft partner too, we also handle ending your Microsoft 365 subscription at the right date.
How much does migration cost?
Migration is quoted per mailbox, from AED 100 a mailbox, and the price rises with the source system, mailbox sizes, file volume and number of sites. A small IMAP move costs far less than an on-premise Exchange and file-server project. Send us your user count and current system and we will send a quote with the plan.
Can you migrate from Zoho Mail, cPanel or GoDaddy email?
Yes. Zoho Mail, cPanel, Plesk and most hosting-company mailboxes migrate over IMAP, which moves all mail folders into Gmail labels. IMAP does not carry calendars or contacts, so we export those from the old system and import them. If your GoDaddy email is actually Microsoft 365, we migrate it as Microsoft 365 with calendars included.
Do our users need to do anything during the migration?
Very little. Users attend a short training session, sign in to Gmail on the first day and set up Gmail on their phones, which we guide them through. They do not copy mail or files themselves. Admins approve the plan, give us access to the old system and confirm DNS changes, or let us make them.
Customer stories
How teams across the Middle East work with Gulf Infotech
Design Group Engineering Consultants
Muscat, Oman2013
DGEC’s data being safe & secure in the cool comfort of Google Cloud, our engineers are freed to wholly indulge in their engineering passion of designing a modern world.
- Google Workspace
- Google Workspace migration
Plan your move to Google Workspace
Tell us your current email system and user count, and we will send a migration plan with dates and a quote.