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Document management
libraries organised like File Explorer, automatic major and minor versions, change logs, rollback, mandatory metadata, and Read, Write, Approve and Admin roles down to document level.
Authorized Titan Workspace partner · Microsoft 365 · Document management
Titan Workspace forMicrosoft 365
We turn SharePoint into a document management system people actually use: folders that behave like File Explorer, version control, approvals, policy tracking and audit trails, all inside the Microsoft 365 you already pay for.
Draft (9)
DOC-214
Supplier contract · renewal
In review (4)
DOC-209
HR policy v3.2
Published (12)
DOC-198
Quality manual v5.0
Why companies deploy Titan with us
Authorized Titan Workspace partnerlicences quoted, invoiced and renewed by our team.
Microsoft Solutions Partner for Modern WorkTitan, SharePoint and Microsoft 365 designed together.
Since 2007with 1,500+ active cloud customers across the Middle East.
Offices in Dubai, Muscat (head office) and Dohawith training in English and Arabic.
Titan Workspace is a document management and workflow layer for Microsoft 365. It runs on SharePoint and Power Automate inside your own tenant, adding version control, metadata, policy approval, audit evidence and a client portal without custom SharePoint development. Gulf Infotech, an authorized Titan Workspace partner serving businesses across the Middle East since 2007, architects and deploys it.
DOC- Company documents
NameTypeOwnerVersionStatus
Supplier contract · renewal.pdfContractv2.1Checked out
HR policy · leave and travel.docxPolicyv3.2In review
Invoice batch · October.xlsxFinancev1.0Approved
Site handover report.pdfReportv1.4Approved
Quality manual.docxManualv5.0Approved
contract expiry 2027Text from scans included (OCR)
Type: ContractDepartment: ProcurementExpiry: 2027
Supplier contract · renewal.pdf
ContractProcurementExpires Mar 2027
…the agreement shall expire on 31 March 2027 unless renewed…
Lease agreement · warehouse.pdf
ContractAdminExpires Aug 2027
…scanned copy, text found by OCR on page 4…
HR policy · leave and travel · v3.2
- SubmitDone
- ReviewDone
- Maker-checkerDone
- ApproveWaiting
- 5PublishNext
Changed section 4 as requested; please confirm.
Version history
- v2.1AK · Today 09:42
- v2.0AK · 12 Oct
- v1.3MN · 02 Sep
WhenWhoActionDocument
09:42Approved v2.1Supplier contract
09:15Checked outHR policy
08:58ViewedInvoice batch
YesterdayUploaded v1.4Site handover report
YesterdayPermission changedLegal and contracts
Document typeKeep forThenLegal hold
Financial records7 yearsReview and dispose
ContractsEnd of contract + 5 yearsArchive
HR filesEmployment + 3 yearsReview and dispose
Board minutesPermanentArchive
Disposal review due in 14 days: 32 documents
Who is Titan Workspace for?
It suits companies that already run Microsoft 365 and keep losing time to shared folders: contracts saved five times, nobody sure which policy is current, approvals stuck in email. Typical fits are firms with quality or audit requirements, such as ISO 9001, and teams that share files with clients or suppliers. If you have fewer than about 20 users and no approval process, plain SharePoint and OneDrive are usually enough, and we will tell you so.
What does Titan add to SharePoint?
Titan describes four modules on its own site:
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Policy, SOP and audit management
draft, review, approve and publish policies, track who has read them, and export audit evidence.
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Workflow automation
no-code approvals and e-forms with serial or parallel routing, conditional steps, escalations and reminders with SLA timers, built on Power Automate.
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Client portal
branded external sharing for clients and suppliers, with guest users who do not need Microsoft 365 licences.
How is Titan different from plain SharePoint?
Takeaway: you keep your data inside Microsoft 365 and avoid both custom SharePoint development and a second document store.
| — | SharePoint on its own | Titan Workspace on SharePoint |
|---|---|---|
| Where files live | SharePoint on its ownYour Microsoft 365 tenant | Titan Workspace on SharePointYour Microsoft 365 tenant |
| Ease for non-technical staff | SharePoint on its ownNeeds training and careful site design | Titan Workspace on SharePointFile Explorer-style screens, fewer choices |
| Approvals | SharePoint on its ownBuild your own in Power Automate | Titan Workspace on SharePointReady-made, no-code approval chains |
| Policy read tracking and audit evidence | SharePoint on its ownCustom build | Titan Workspace on SharePointIncluded |
| External client access | SharePoint on its ownSharePoint guest sharing | Titan Workspace on SharePointBranded portal; guests need no Microsoft 365 licence |
| Licence | SharePoint on its ownIncluded in Microsoft 365 | Titan Workspace on SharePointTitan licence on top of Microsoft 365 |
How is Titan Workspace priced?
Titan is licensed per Microsoft 365 tenant per year, in tiers set by the number of named users, and your users also need Microsoft 365 licences that include SharePoint. We quote Titan for your organisation and invoice locally: customers in Oman, the UAE and Qatar receive a local invoice in local currency; customers in other countries are invoiced in USD.
Licences are one part of the cost. Deployment and configuration, migration of your files into the new libraries, training and support are separate, paid components that we scope and quote with you.
How does a Titan rollout work?
Durations are estimates that depend on users, document volumes, workflows and how quickly decisions are made.
Rollout plan
DiscoveryStep 1
we map your current folders, document types and the approvals you run by email today.
DesignStep 2
libraries, metadata, permissions and the first two or three workflows.
Install and configureStep 3
Titan states a typical deployment takes 3 to 5 business days with no custom development.
MigrationStep 4
we move files from file servers, shared drives or old SharePoint sites into the new structure.
AdoptionStep 5
short training for users and document owners, then ongoing support.
Frequently asked questions
What is Titan Workspace?
Titan Workspace is a document management, policy management and workflow product that runs inside Microsoft 365. It sits on SharePoint and Power Automate, so documents stay in your own tenant. It adds File Explorer-style libraries, version control, metadata, approval workflows, policy read tracking and a branded client portal, without custom SharePoint development. Gulf Infotech is an authorized Titan partner.
Does Titan Workspace need extra Microsoft licences?
Your users need Microsoft 365 licences that include SharePoint, which most business plans do. Titan says its approval workflows use standard Microsoft 365 services rather than premium Power Automate connectors, so a typical internal approval does not need Power Automate Premium. Guest users of the client portal do not need Microsoft 365 licences.
How much does Titan Workspace cost?
Titan is licensed per Microsoft 365 tenant per year, in tiers based on the number of named users, rather than per seat. We quote it for your organisation in your local currency, with local invoicing in Oman, the UAE and Qatar. Deployment, file migration, training and support are quoted as separate components, so you pay only for what you need.
How long does it take to set up Titan Workspace?
Titan states a typical deployment takes 3 to 5 business days without custom development. The total project depends on how many documents you migrate and how many workflows you design. A single department with a clean folder structure moves quickly; a company-wide file server with years of history takes longer and is best done in phases. These timelines are indicative and depend on your requirements.
Is Titan Workspace available in Arabic?
Titan's website does not state Arabic interface support. Documents themselves can be in any language, since they are stored in SharePoint, which handles Arabic file names and content. If an Arabic interface matters to your team, we confirm it with Titan before you commit.
Can Titan replace our file server?
Often, yes. Titan stores files in SharePoint, so a file server's shared folders can move into structured libraries with permissions, versions and search. Some files are better left on a server, such as very large CAD or video archives or files used by on-premises applications. We review your file types before recommending a full move.
Where is the data stored?
Titan states that documents stay in your own Microsoft 365 tenant, with no third-party cloud, so they sit wherever your SharePoint data sits. Your Microsoft 365 data location varies by tenant: it is shown in your Microsoft 365 admin centre, and we confirm it for your tenant before you commit. The compliance frameworks Titan lists are mainly US frameworks; it does not list Gulf regulations.
Want to see Titan on your own documents?
Tell us how your team stores and approves documents today, and we will show you a Titan demo built around your process.
